Accounting Clerk / Administrative Assistant

Accounting Clerk / Administrative Assistant

Job Description

We are currently looking for a Bilingual (Spanish) Accounting Clerk to perform clerical duties and ensure accuracy of financial records.

The successful candidate may enjoy the opportunity to grow within this dynamic organization; we are looking for a new addition to our staff not to replace staff. Our corporation is positioned to succeed with the continuous support of our parent company in Spain; our employees are always the first to be considered for any new opportunities.

The successful candidate will be responsible for but not limited to reconciling accounts payables, ensuring prompt payment of invoices and maintaining a financial filing system for our firm.

Accounting Clerk Skills and Qualifications:

Microsoft Office Skills, Professional Demeanor, high attention to detail, High Performer under Pressure, Proactive, Spanish bilingual, able to work efficiently without supervision. Document Management and QuickBooks experience preferred but not required.

Job Requirements
• Associate Degree in Accounting or similar education credentials
• Basic understanding of bookkeeping and standard GAAP Accounting Procedures and Practices
• Ability to work independently on assigned task as well as to accept direction on given assignments
• Strong knowledge of MS Office and QuickBooks
• Excellent communication and administrative skills
• Exceptional organization and time management skills
• Ability to follow instructions and meet all assigned deadlines
• Experience with bank reconciliations and Accounts payables reconciliations

Primary responsibilities
• Answer phones and operate a switchboard
• Route calls to specific people
• Answer inquiries about company
• Greet visitors and make sure they sign in accordingly
• Coordinate mail flow in and out of office
• Collect and distribute parcels and other mail
• Take and relay messages
• Maintain orderly financial filing system
• Assist with any month-end close items as required
• Other duties and responsibilities as assigned
• Prepare bills with supporting documentation for approval to pay
• Post transactions to QB and Fishbowl
• Prepare and perform check runs
• Reconcile accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Correspond with vendors and respond to inquiries
• Produce monthly reports as assigned
• Perform monthly bank and credit card statement reconciliations
• Perform other reconciliations as assigned


Hours of operation: M – F | 8:00 am 5 pm
Our Benefits Include:
• Competitive Salary
• Medical Benefits
• Paid Time Off program
• SEP IRA with Employer Contribution