Accounts Payable Specialist

United States
San Diego
Apr 03, 2024
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Outstanding Biotech company has immediate need for an Accounts Payable Specialist to verify, process, and reconcile invoices, and maintain vendor records in an efficient, timely and accurate manner. This position is open to college graduates who wish to learn and work in Accounts Payable.

*This is a hybrid role

Essential Duties and responsibilities:

•Monitor the Accounts Payable inbox daily to ensure that all invoices and other vendor communication are properly addressed.
•Match invoices to purchase orders and receivers/packing slips in procurement system.
•Input invoices into Company’s procurement system and ensure invoices are recorded to the proper GL account and project in the proper accounting period.
•Ensure invoices and expense reports have the proper documentation and approvals in accordance with the Company’s purchasing policy.
•Verify and process employee expense reports and corporate credit card statements.
•Assist with the preparation of semi-monthly check runs and electronic payments.
•Assist with month-end close activities including, but not limited to, obtaining vendor statements, invoices and/or estimates to determine accruals.
•Maintain accurate vendor master records in the procurement and ERP systems, including obtaining approval to add new vendors, and updating vendor contact and payment information.
•Maintain all electronic accounts payable records and files.
•Maintain vendor Form W-9s and assist with preparation of year-end 1099s.
•Assist with other ad-hoc requests and projects as needed.

Experience and education requirements:

•College degree in Accounting or Finance
•0+ years of experience in the accounts payable function, preferably in the biotech or pharmaceutical industry
•Proficiency with QuickBooks and Jaggaer strongly preferred
•Intermediate-to-Advanced Excel skills
•Attention to detail and exceptional organizational skills
•Proactive in identifying issues and takes the initiative to identify solutions
•Excellent oral and written communication skills
•Outstanding customer service within the organization and with vendors
•Technologically savvy and able to learn new software quickly
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