Personal Secretary

Apr 03, 2024
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Personal Secretary
(NOC 13110 – Administrative assistants)
Location: 3133 5 AVE NE Calgary, AB T2A 6C9

Salary: $26.41 to $28.85 hourly (to be negotiated) for 30 to 40 hours per week

Terms of employment: Permanent employment, Full time

Employment conditions: Day, Evening, Weekend, On Call, Flexible Hours, Morning
This position requires the applicant to be very flexible in terms of time availability to work as being a personal secretary may need work to be done outside of regular work hours.

Start date: Starts as soon as possible

Benefits: Health benefits, Dental plan, Health care plan, Vision care benefits

Vacancies: 2 vacancies

Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience: 1 year to less than 2 years

Specific Tasks/Responsibilities:
• Will perform personal secretarial duties to two top management positions in the company namely for the president and for the distribution director.
• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Prepare contracts and other papers

Computer and technology knowledge: Electronic scheduler, MS Excel, MS Office, MS PowerPoint, MS Word, MS Windows

Area of specialization: Correspondence, Reports and records, Contracts, Financial statements, Invoices

Security and safety: Criminal record check

Transportation/travel information: Willing to travel regularly for extended days depending on meetings and conferences, Travel expenses paid by employer, Public transportation is available.

Work conditions and physical capabilities: Fast-paced environment, Work under pressure, Tight deadlines, Repetitive tasks, Attention to detail

Personal suitability: Ability to multitask, Accurate, Client focus, Excellent oral communication, Excellent written communication, Flexibility, Organized, Reliability, Team player

Please submit a resume and an application letter.

By mail:
PO Box 29048 Marlborough
Calgary, AB
T2A 5H7

Do not send your application by any other method other than indicated above. Please submit using one method only and not repeatedly.
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